Procedures and Policies

 

PROCEDURES & POLICIES

Olympia Banquets & Event Facility policies for special events are detailed below. To make reservations or request a quote for a banquet, wedding, or a special event, please complete our Banquet/Event Reservation Form.

DEPOSIT

A $___________ non-refundable deposit is required to secure your room and date. A second deposit of 50% is due 30 days prior to the event. Full payment of the function balance is due 7 days prior to your event. We accept MasterCard, Visa, Cash, or Check.

BANQUET POLICIES

We are at your service to accommodate your special requests and to ensure the success of your event. For the safety of all our guests and comply with local health regulations, neither patrons nor their guests shall be allowed to bring food and beverages into the function area. Food may not be taken from the function area, and buffet lines will remain open no longer than 2 hours.

BEVERAGE POLICIES

Olympia Banquets is the only licensee authorized to sell and serve liquor, beer, or wine on the premises. Therefore, we cannot allow any of the above to be brought into any of our function areas by outside services.

State Law prohibits the serving of alcoholic beverages, including beer and wine, to any person under the age of 21 years. As a responsible vendor of alcoholic beverages, Olympia Banquets requires proper proof of age from anyone appearing to be under 35 years of age.

DECORATIONS

All table centerpieces and other decorations must meet fire and safety codes and regulations. Client is not permitted to affix decorations to the walls, ceilings, furniture, fixtures, furnishings, or any other property without prior approval of a banquet representative. In the event that property damage occurs, the Client is fully responsible for the cost of the necessary repairs.

LOSS AND DAMAGES

Olympia Banquets is not responsible for any damages or loss of any merchandise or articles left prior to, during or after any event. The client agrees to be responsible for any damages to Olympia Banquets & Event Facility by the client, guests and attendees of the event.

SECURITY

Olympia Banquets & Event Facility, at its discretion may require security for certain events. The cost of these services will be the responsibility of the client.

PRICING

Our culinary staff uses only the freshest ingredients in preparing your meals. Due to market conditions, menu prices may change without notice unless confirmed by a signed agreement. All food and beverage prices are subject to applicable sales tax and service charge. A 20% taxable service charge and 7% sales tax will be added.

GUARANTEES / FINAL ATTENDANCE

To best serve your guests, a final confirmation of attendance or "guarantee" is required by 11:00 a.m. seven (7) business days prior to your event. This count may not be reduced within this time period. However, we will be prepared to serve 5% more than the final guarantee. If no guarantee is received by the specified time, Olympia Banquets will charge for the expected number of guests indicated on the Agreement.

PAYMENT POLICY

Full prepayment must be received seven (7) days in advance of your function based upon the "estimated guarantee" of guests. Please see your Agreement for additional information. Deposits are non-refundable if cancelled.

To make reservations or request a quote for a banquet, wedding, or other special events, please complete our Banquet/Event Reservation Form. 

OBE_4_m.jpg